How to Reply to Emails Automatically in Gmail

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This article will show you how to set up Gmail’s automatic replies. The functionality works by creating a filter that sends a message to a certain address once certain conditions are met.

How to Enable Templates for Automatic Email Replies on Gmail

  • You must first activate templates in Gmail in order for Gmail to automatically reply to emails using a template based on a set of parameters. Here’s how to do it:
  • To access the Settings menu, click the Gear icon in the upper-right corner of the Gmail screen.

Gmail’s settings gear icon

  • Near the top of the drop-down menu, select See all settings.
  • In Gmail, you can see all of your settings.

Select the Advanced option

  • Gmail’s Advanced Settings tab
  • Select Enable in the Templates section.
  • In Gmail, enable the template option.

Save Changes can be found at the bottom of the screen

  • In Gmail, there is a Save Changes button for making changes to your preferences.
  • If you’d prefer to send vacation responses via Gmail, you’ll need to enable a separate setting.

In Gmail, create a template for automatic email replies

  • Set up a template to use as your automated reply now that you’ve enabled templates.
  • In Gmail, go to Compose and write the template you want to use for automatic answers. You may include a signature, but the Subject and To fields are optional.

Gmail’s compose button

  • At the bottom of the email, click the More choices symbol (the three dots).
  • In Gmail, click the three-dot icon for more options.
  • From the settings menu, choose Templates.

Gmail’s More Options menu

  • In the next two pop-up choices, choose Save draft as template and then Save as new template.
  • In Gmail, you can save an email as a new template.
  • Select Save after giving the template a name.
  • In Gmail, there’s a new screen for naming templates.
  • In Gmail, create an automatic reply filter.
  • To use the template you just created, establish a Gmail filter that describes the parameters under which your template should be delivered automatically.
  • In the search box at the top of the Gmail screen, click the search options arrow.

Gmail’s search options arrow

  • Define the automated reply filter’s criteria. It could be a name, a subject, or any of the form’s other fields. Then choose Create filter from the drop-down menu.
  • Gmail has a filter criteria field.
  • Put a check mark in the Send template box.
  • Gmail has a number of filtering options, including Send Template.
  • Choose the name you gave your template for automated replies from the drop-down box next to Send Template. There is just one option if you simply produced one template.

Filter template selection screen

  • Choose Create Filter from the drop-down menu.
  • In Gmail, make a Filter screen.
  • The updated filter is stored in Settings > Filters and Blocked Addresses. Select Save Changes after checking it to apply it to any incoming email that meets your criteria.

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